How do we keep your personal information secure?
Personal Information that we collect from you
When you engage with us (e.g., by visiting the Website, making an enquiry, filling in a form on the Website, etc.) you may provide, and/or we may collect, certain Personal Information. For example, this may include (but is not limited to):
Some of this Personal Information is collected and processed so that we can provide you with our services, some for the purpose of legal compliance, some for the purpose of performing identity verification checks and some for the purposes of our legitimate business interests (see “What we do with your Personal Information” below).
Personal Information that we receive from other sources
We may receive information from third parties who collect Personal Information from you and pass it on to us. Where this is the case, the third party is responsible for obtaining the relevant consents from you to ensure you are happy with the ways in which your Personal Information will be used.
Where you upload the Personal Information of a third party to the Website, you are responsible for obtaining explicit consent from that third party to the ways in which their Personal Information will be used.
What we do with your Personal Information
We use this personal information to:
Where you have explicitly consented at the time we collect your Personal Information or where we have a right to do so, we may also use your Personal Information to let you know about products and services that may be of interest to you and/or inform you about important changes or developments to our services, by e-mail. We will send you emails relating to your personal transactions. You will also receive certain email notifications and marketing emails, from which you may opt out. We may send you service-related announcements on the rare occasions when it is necessary to do so.
We try to keep emails to a minimum and you have the ability to opt out at any time by emailing email@example.com, with the subject line “Opt out – Audemic”, or directly by clicking on the “Unsubscribe” button located in the footer of any of our marketing emails.
Our security and data retention measures, and any transfers we make outside the EEA
The Personal Information you provide to us will be transferred to and stored securely on Amazon Web Services servers, which employs its own physical and network security measures. Amazon Web Services data centers undergo annual certifications to ensure they meet the highest standards of physical and virtual security. You can find more information on AWS security practices at http://aws.amazon.com/security.
We take steps to protect your Personal Information from unauthorised access and against unlawful processing, accidental loss, destruction and damage. We will only keep your Personal Information for as long as we reasonably require and, in any event, only for as long as the Data Protection Legislation allows.
Accessing and updating your Personal Information
You have the right to ask us not to process your Personal Information for marketing or research purposes. We will usually inform you (before collecting your Personal Information) if we intend to use your Personal Information for such purposes or if we intend to disclose your Personal Information to any third party for such purposes. You can also exercise the right at any time by contacting us using the details set out below.
You have the right to see the Personal Information we hold about you and to ask us to: (a) make any changes to ensure that any Personal Information we hold about you is accurate and up to date; (b) erase or stop processing any Personal Information we hold about you where there is no longer a legal ground for us to hold it; or (c) transfer any information we hold about you to a specified third party. If you wish to do this, please contact us using the details set out below.
Should you have any queries or complaints in relation to how we use your Personal Information, please contact us using the details set out below. Should you with to take any complaints or queries further, you have the right to contact the Information Commissioner’s Office regarding such issues.
Our Website may, from time to time, contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these websites or their related policies. Please check these policies before you submit any Personal Information via these websites.
A cookie in no way gives us access to your computer or any information about you, other than information about how you use the Website and the data you choose to share with us (including data you automatically share with us by way of your browser settings).
We may use aggregate information and statistics for the purposes of monitoring service usage in order to help us develop the Website and our service and may provide such anonymised aggregate information to third parties, for example content partners and advertisers. These statistics will not include information that can be used to identify you.
In particular, we use the following cookies:
Essential cookies. These are cookies that are required for the operation of our Website.
Analytical/performance cookies. These cookies collect information about how visitors use our Website, for instance which pages visitors go to most often, and if they get error messages from web pages. Information collected by these cookies is aggregated and therefore anonymous. It is only used to improve how the Website works.
Communications cookies. These cookies save your settings across logins and help us track the performance of our communications and support. Information collected by these cookies is aggregated and therefore anonymous.
Sharing cookies. These cookies allow you to interact with third party services such as Twitter, You Tube and LinkedIn.
Advertising cookies. These are cookies used for advertisement targeting purposes and to track the performance of our online advertising.
You can also manage cookie use via your browser settings (this will allow you to refuse the setting of all or some cookies) and your browser provider may ask you to confirm your settings. Note, however, that if you block all cookies (including essential cookies) via your browser settings you may not be able to access all or parts of our Website.
For further information about cookies and how to disable them please go to the guidance on cookies published by the UK Information Commissioner’s Office, http://www.aboutcookies.org or http://www.allaboutcookies.org.
Cookie Name Description/Purpose Duration
→ Site login
Audemic uses a cookie to track whether you’re logged into the Website (2 weeks)
→ Google Analytics
Audemic uses Google Analytics to track usage of the site and better understand user behaviour (2 years).
Your data protection rights
Under data protection law, you have rights including:
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at firstname.lastname@example.org if you wish to make a request.
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
How to complain
We hope that we can resolve any query or concern you raise about our use of your information.
The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in particular in a European Economic Area state or in the United Kingdom if you work, normally live or if any alleged infringement of data protection laws occurred in the relevant state. The supervisory authority in the UK is the Information Commissioner who may be contacted at www.ico.org.uk/concerns/ or telephone: 0303 123 1113.
If you have questions or suggestions, or if you wish to contact us for any of the reasons set out above, please contact us by email at email@example.com.